Tropical Storm Elsa is headed our way and now is the time to prepare your small business for this summer’s storms. When businesses are affected by natural disasters, they’ll find it hard to fully recover. As a matter of fact, one third of the companies that have been affected by disasters never resumed their operations.
Begin developing a natural disaster preparedness, disaster recovery plan and data backup strategy now so that you can concentrate on business continuity and make sure that your business has a plan in place so your company can bounce back right away in case an incident happens.
Natural Disaster Preparedness and Data Backup Tips
Know the natural disasters that can affect your business. Keep in mind that the natural disasters that affect one state is different from the others. When you develop a data recovery plan, you should assess the possibility of each kind of natural disaster that may affect the area where your business is located. The emergency management representative or office in your city can provide you with the help you need.
- Determine the vulnerabilities and mitigate the potential risks.
- Create an evacuation plan.
- Organize your contact list.
- Assign a meeting place outside of your workspace
- Share your natural disaster preparedness plan to your staff.
- Take control during an emergency.
- Prepare your property and secure it.
- Help in the creation of evacuation procedures.
- Evaluate document losses.
- Help with the recovery.
- Test your disaster recovery plans.
Execute Communication Plans
Your office staff should know the sequence of operations that they have to follow when there is a natural disaster. You need to have quarterly meetings so you can educate your staff about your disaster recovery, data backup plans, and natural disaster preparedness recovery plans, to help make sure that your communications are streamlined.
You should let your workers know what the company’s expectations are, their responsibilities and the department’s obligations during a disaster. You should also plan drills so that your employees will be familiar with the company protocols.
In the disaster recovery plan, you should outline how your business intends to communicate to your staff who are directly or indirectly affected by the natural disaster. Social media, email, and phone trees are well-known methods to inform customers, employees, insurance companies, emergency workers, restoration companies, the media, as well as other stakeholders.
Data Backup Is A Must
Losing electronic or physical documents can be disastrous for any business. You avoid such losses by having a data backup plan in place. Here are other tips you need to know.
- Create copies of important documents and store the original copies in a safe offsite location.
- Scan and save essential documents such as client files and store them on an external drive that you may keep offsite or with the help of a cloud based solution.
- Ask your employees to scan essential documents as part of your new disaster recovery and preparedness policy.
- Create copies of any licensed software that you may have. You can keep the originals offsite along with their licensing information.
- Backup your data every day.
You should also invest in a generator, UPS system, and surge protector because most natural disasters can trigger power outages that may shut your operations down for prolonged periods.
Call SpartanTec, Inc. now if you want to prepare your business for natural disasters and cyberattacks. Our IT support professionals will help develop a disaster recovery and backup plan that’s suitable for your company’s needs.